Depot Manager

This is a full-time on-site role as a Depot Manager in Kampala. The Depot Manager will be responsible for day-to-day operations of the depot including stock management, team management, ensuring health & safety standards, and providing excellent customer service.

Key Responsibilities

Finance function

1. Ensure billing/ invoicing of all stock issued to either customers or the sales representatives.
2. Ensure follow up with the credit customers for confirmation and collection of any outstanding balances are done timely.
3. Prioritize collection of all outstanding receivables which are due
4. Carry out weekly reconciliation of the sales representatives within your territory
5. Ensure all credit customers are confirmed with issuance of KYC forms, Credit agreement and MOU all duly signed before giving stock
6. Regular customer visits and sharing of accounts position with the respective debtors.
7. Participate in assessing customer’s credit worthiness before approvals to onboard the said customers to credit facility.

Sales Function

1. Ensure weekly and periodic stock reconciliation with the sales representatives in his/her territory.
2. Ensure correct system usage by the sales representatives and also at the Depot. (Solutech and Odoo)
3. Draft and implement territorial plans to enable achievement of territory targets
4. Ensure timely support to the sales representatives.
5. Carry out visitation of the customers periodically and create rapport to expand sales volumes.
6. Study and compile periodic reports on the market dynamics in your territory.

Warehouse Function

1. Maintain the stock capacity at the depot and liaise wit Head office for stock transfers on time.
2. Issue and approve stock movement to be issued to the respective sales representatives
3. Maintain all the records of stock issuance within the depot
4. Ensure the depot outlets shop has proper arrangements of shelves and displays of products
5. Ensure weekly and periodic stock reconciliation with main warehouse is done.

Human Resource function

1. Company values and culture bearer at the depot.
2. Monitoring attendance of the sales representatives and any other employee at the station.
3. Carrying out Training needs assessment for the Depot employees and coordinating any internal arrangements.
4. Supervising all the Depot employees (Sales representatives, stores assistants, Motorbike reps, etc.)
5. Act as a reliever in case another employee is out of office on short to mid-term leave.
6. Carrying out performance evaluation/appraisals of the team within the depot.

Operations function

1. Ensure efficient usage of all tools of trade assigned to the depot
2. Carrying out public relations with the community leaders and the business support system
3. Ensure optimal utilization of fuel in all the vehicles at the depot
4. Ensure safe keeping of the stock, vehicles and any other property belonging to the company is guaranteed
5. Safeguard control and management of vehicle maintenance and repairs and documentation kept for record purposes and report making