The key purpose of the Account Payables role will focus on ensuring the accuracy and timeliness of financial
transactions related to sales, payments, and vendor management..
KEY DELIVERABLES
- Internal payments
- Vendor and contract management
- Managing Invoice Processing
- Reconciling bank statements
- External Procurement
- Expense reporting and analysis
KEY RESPONSIBILITIES
The Accountant Payables shall ensure the following key points are well attended to in the department;
Internal Payments
- Process payments in compliance with JDL’s process flows and procedures.
- Ensure all payment details are recorded and tracked accurately.
- Coordinate with various departments to ensure payment requests are legitimate and appropriate.
Vendor and contract management
- Manage vendor payment schedules to ensure no delays or missed payments.
- Verify that all payment terms in vendor contracts are adhered to.
- Address and resolve vendor concerns or discrepancies related to payments.
- Establish and maintain positive relationships with vendors to ensure smooth payment processes.
- Communicate effectively with vendors to clarify invoice discrepancies (e.g., incorrect quantities, pricing issues).
Managing Invoice Processing
- Review and verify incoming invoices for completeness and accuracy, ensuring they match purchaseorders and receiving reports.
- Obtain necessary approvals for invoices in accordance with JDL’s procedures.
- Ensure that invoices are processed in a timely manner, meeting payment deadlines.
- Implement an organized system for storing and retrieving invoices (digital or physical).
- Investigate and resolve discrepancies or errors in invoice data by collaborating with vendors and internal departments.
- Manage vendor relationships and ensure OPEX-related contracts are cost-effective
- Negotiate pricing and terms with suppliers, contractors, and service providers to optimize spending.
Reconciling Bank Statements
- Perform regular reconciliations of bank statements to ensure all transactions are recorded accurately.
- Identify and resolve discrepancies between bank statements and internal financial records.
- Document and report any issues or discrepancies to the Finance Manager for resolution.
Expense reporting and analysis
- Prepare regular reports on OPEX performance, highlighting variances, trends, and opportunities for improvement.
- Conduct detailed analysis of OPEX data to identify areas of inefficiency or overspending.
Reports To
Finance Manager
Location
Buloba + any other assigned
Employment Type
Full Time
Relevant Experience & Academic Qualification
- 1. Bachelor’s degree in tax, accounting,
commerce, finance or related field - 2. A minimum of 3 years of practical experience in areas of finance, accounting and auditing from a reputable organization
- 3. Must be a Member of the Institute of Certified Public Accountant of Uganda (ICPAU), or ACCA
- 4. Experience with financial reporting
requirements
Key Skills
- 1. Report writing skills
- 2. Excellent Analytical skills
- 3. Proficiency with all Microsoft Programs
- 4. Exceptional time management and verbal and written communication skills.
- 5. Familiarity with accounting principles and Tax regulations.
- 6. Professional manner and a strong ethical
code. - 7. Commitment to working efficiently and
accurately)
Key Interfaces
- 1. Clients
- 2. Sales & Marketing Team
- 3. Operations Team
- 4. Human Resource
- 5. Finance Manager
Personal Attributes
- Self-driven, results oriented.
- Able to plan and prioritize
- Comfortable dealing with people and a good listener
- Reliable, tolerant and determined
- Able to work extended hours when required